I have had several recent discussions with companies I am consulting with about ethnographic research that can help with internal processes as well as to understand how different employees withing the organization utilize the tools we are developing.
This application of ethnographic research has a different flavor than the traditional uses. This article is focused more on how teams work together and create social entities rather than the individual and I feel it addresses a shortcoming in my and others’ approaches to research that forgets to take into account how groups vary from an individual.
In his book The Human Factor, Kim Vicente presents the Human-Tech Ladder, which categorizes human and societal needs according to five factors: physical, psychological, team, organizational, and political. Many UX professionals are familiar with usability testing, which focuses on the first two rungs of this ladder—the physical and psychological factors of people’s interactions with technology. However, in this article, I want to look at ways in which UX professionals can conduct research, usability testing, and evaluation for the upper rungs of the Human-Tech Ladder—the social elements of technology design and how people interact with a particular technology while working together within an organization.
On my current project, I’m designing and implementing a framework for business that provides workflow management and supports information gathering and reporting. While there may be a software component further down the track, for now the technology is taking the form of procedures, reporting templates, and guidance material. This technology is both intellectual and social. Its goal is to support teams within the organization, and it requires people to work together.
The biggest challenge with designing and implementing such technology is not creating code or a user interface, but ensuring its compatibility with team dynamics.
This is where ethnography comes in.
What Is Ethnography?
UXmatters has already published several articles that touch on the subject of ethnography. In my discussion of this topic, I’ll introduce ethnography as a social research tool in UX design—in part, through a review of the book Writing Ethnographic Fieldnotes, by Emerson, Fretz, and Shaw, which I read recently. I’ll start with a quotation from the book that introduces the topic of ethnography:
“Ethnographic field research involves the study of groups and people as they go about their everyday lives. … First-hand participation in some initially unfamiliar social world and the production of written accounts of that world by drawing upon such participation [is the core of ethnographic research].”
—Emerson, Fretz, and Shaw
Ethnography is the social equivalent of usability testing. Where usability is about how people directly interact with a technology in the more traditional sense, ethnography is about how people interact with each other. As UX designers, we’re primarily concerned with how we can use such research to solve a problem through the introduction or revision of technology.
To design a system for teams, it’s important to first understand how the people on teams work together. Although you can still apply the techniques of one-on-one interviews, focus groups, surveys, and card sorts to extract that information, it’s also important to observe those teams in action while they work. You can do this through either
- passive observation—as though you were a fly on the wall
- active participation—by becoming a member of the team for a week and learning how to do the job—assuming you’ve got the prerequisite qualifications and experience
The latter approach lets you gain extensive insights into not just how the team works, but how the team inducts and integrates new team members. This provides an important novice user perspective for any technology the team is using or developing.
Gathering Information About Teams
What information should you gather while observing a team? The first step is to have a goal you can focus on. But keep in mind that you don’t want to go in with a blinkered view that could exclude important contextual information. Sometimes you won’t know what’s important until after your research is complete, when you’re analyzing your research notes and applying them to technology design. For example, while you may be interested in a specific team, you can’t ignore that team’s interactions with other teams, the rest of the organization, friends and family, customers and the public—though you should regard them as peripheral.
Writing Ethnographic Fieldnotes provides a few useful ideas about what information you should capture:
- descriptions of the scene—Describe the physical aspects of the work environment, including the layout of workstations, desk space and clutter, collaboration and conversation areas.
- key events and incidents—What happened, and who did what? What is your impression of these incidents, and what are team members’ thoughts in regard to and interpretations of these events? How do they feel about them? Emerson fully supports the inclusion of your own thoughts and feelings in your research notes—as long as you clearly identify them as such and keep them separate from evidence.
The purpose of ethnographic research is to put yourself in the shoes of those you’re observing, get into their heads, understand their perspectives and expectations, and accurately record and share that gained knowledge in an objective way that you can then use to support design decisions later down the track.
Some might consider this type of research to be contextual inquiry, but I think people usually associate that term with watching someone use a computer. In the field of UX design, such techniques and outcomes are not new. However, in this case, the focus is different—it’s about observing social interactions rather than observation of a human-computer interface. Although you could perhaps combine the two activities.
Capturing the Information You Need
Your passive / active stance in ethnography can also influence how you record your observations at the time you perform your research. This is a topic that Writing Ethnographic Fieldnotes spends quite some time on. How do you balance the amount of jotting you do while observing and ensure that you record enough information, without failing to participate and engage in the social setting or missing important events and interactions? What aspects of a scene should you bother to record in detail—such as explicit quotations—and when should you paraphrase?
The important thing to remember is that ethnography is active. You should be asking questions. However, it isn’t a group interview, so don’t interrupt the team too much. You can’t get into people’s heads without asking them what they think or feel about a situation. If taking notes from a video recording could replace your idea of field research, you aren’t taking advantage of this opportunity to better understand people. You shouldn’t settle for simple transcriptions or reports. Get yourself embedded in the team or teams you are researching. Spend time with them, understand how they work together—or how they don’t—and record your observations in a way that can support objective, evidence-based choices later on.
Writing Ethnographic Fieldnotes
I highly recommend the book Writing Ethnographic Fieldnotes. While it has an anthropological focus, the information it provides is still very relevant to UX design and user research. The book goes into detail about what to look for and how to record and report your observations—with different styles such as first-person, third-person, real-time, and end-point—and how to record dialogue. It also provides some information on coding and writing up full ethnographic texts. The authors admit that, if you actually want to learn about ethnography, you’re probably best off starting elsewhere. But I found it highly informative in that regard, too.
Taking notes of observations is not enough. You need to be able to analyze your notes and present your analysis—in an enlightening, meaningful, and credible way—to your peers and others who may need to take advantage of your insights from field research.
Vicente, Kim. The Human Factor: Revolutionizing the Way People Live with Technology. New York: Routledge, 2006.
Emerson, Robert M., Rachel I. Fretz, and Linda L. Shaw. Writing Ethnographic Fieldnotes. Chicago: University of Chicago Press, 1995.